According to the Companies Act, the Annual General Meeting is the Company’s highest decision-making body. At the Annual General Meeting, shareholders exercise their voting rights in key matters, such as adoption of income statement and balance sheets, the appropriation of profit or loss discharge from liability for the board of directors and the CEOs, the principles for the appointment of the nomination committee, election of board members and auditors, and remuneration to the Board and auditors.
The Annual General Meeting must be held within six months from the end of the financial year. In addition to the Annual General Meeting, shareholders may be called an extraordinary general meeting.
Notice of Annual General Meeting
According to the articles of association, notice shall be published in the Swedish National Gazette (Sw. Post- och Inrikes Tidningar) and by making the notice available on the Company’s website (www.xbrane.com). Furthermore, information regarding the notice shall be advertised in Svenska Dagbladet.
Right to attend the Annual General Meeting
To participate in the Annual General Meeting, shareholders must be included in the share register kept by Euroclear Sweden AB no later than five working days prior to the meeting, and notify the company at the latest on the date stated in the notice. This day may not be Saturday, Sunday, Public Holiday, Midsummer Eve, Christmas Eve or New Year’s Eve and not earlier than fifth weekday before the meeting.
Shareholders whose shares are registered with a bank or other trustee must, in order to be entitled to attend the general meeting, in addition to informing the Company that their shares are temporarily registered in their own name in the share register kept by Euroclear Sweden. Shareholders should inform their trustees well in advance of the record date. Shareholders shall also notify any assistants in the manner specified above.
Initiative from shareholders
Shareholders wishing to have a case dealt with at the general meeting must send a written request to this effect to the Board. The request should normally be submitted to the Board no later than seven weeks before the Annual General Meeting.